Powerpoint File for Do It Again
Are you wondering "why is my PowerPoint file besides big?"
PowerPoint presentations tin easily increase in size over time. Equally you lot're adding more video, images, audio, and slides, the file size will increase every bit well.
I've often found myself hit my email attachment limit when sending PowerPoint presentations to others. I couldput information technology in a Dropbox share or upload it online, only the real problem is that the presentation should be downsized first.
Luckily, there are some practiced techniques that'll help you reduce the size of your presentation files. In this tutorial, I'll walk you through several tips and tricks to reduce your PowerPoint file size.
Learn these skills to assist reduce the size of your PowerPoint files—your clients and collaborators just might thanks for it.
Demand More Aid? Download Our eBook on Making Great Presentations (Free)
We besides take a helpful complement to this tutorial. Quickly grab it before yous read on. Download our Costless eBook: The Complete Guide to Making Nifty Presentations. In it y'all'll larn how to y'all write, design, and evangelize the perfect presentation.
Quick Ways to Reduce Your PowerPoint File Size (Lookout man & Learn)
In this quick video, I'll teach you my techniques to reduce PowerPoint file sizes. I'll walk you through, pace-by-step, several tips that help you lot compress and optimize your PowerPoint presentations. These tips will aid you trim a file before yous share it with others.
How to Reduce Yous PowerPoint File Size
Miss whatsoever of the tips in the video, or adopt a written version of these steps? Check out the instructions beneath to find out more than near how to reduce your PowerPoint file size.
This tutorial was created using the macOS version of Windows 365. If you're using a different operating system or a unlike version of windows, your steps may be slightly different.
Learn all almost pinch techniques and other ways to apace compress your PowerPoint PPT file size down. Earlier nosotros get started, the template I've chosen to work with in this tutorial is Agio PowerPoint Presentation from Envato Elements. It's a premium template with some swell features I think you'll actually relish.
Now, let'due south learn how to reduce your PowerPoint file size:
1. Shrink Selected Pictures in PPT File
Images are easily ane of the largest parts of almost PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.
Often, I discover myself pasting images into a presentation from all over the web, on my reckoner, and using built-in graphics. Equally I'm doing this, I'one thousand oftentimes bringing large image files into my PowerPoint without thinking of how the file size affects my PowerPoint file. That can make for a quick and fluid design procedure. But it'll leave you with some cleanup needed.
To get started with image compression, select an image inside of your PowerPoint PPT file. On the ribbon, you'll see a Picture Format tab. Click on this tab, and then find the Shrink Pictures option.
After yous've selected the Shrink Pictures choice in PowerPoint, you'll encounter a new popular-up menu to tweak the pinch settings for the selected epitome.
On this menu, in that location are 2 key settings to double cheque:
- Ensure that Delete cropped areas of pictures is ticked. This removes any pixels that we've already cropped out of an prototype. Keep in listen that this prevents y'all from re-cropping the moving picture to include those pixels subsequently.
- Set a Resolution on the depression-stop of the options, such as 96 ppi to really reduce the fidelity of images and reduce the PowerPoint PPT file's size.
If you lot've got several key, large images that yous want to compress, use this feature as a starting point to downsize your presentation file.
two. Compress All Pictures in Your PowerPoint
At present that we've learned the value of compressing images, let'southward acquire how to batch shrink every prototype in a presentation.
Once once more, nosotros'll be working on the Compress Pictures menu. With an image selected, go to Picture Format > Compress Pictures. On this menu, the pick reads Use to: All pictures in this file. This has the aforementioned upshot and will downsize your images.
Be careful when using this feature! It'll certainly reduce the size of the images in your PowerPoint PPT file. Make sure that yous aren't permanently removing whatever cropped areas of images that you'll want to re-use.
three. Relieve Your PowerPoint in a .zip File
Once y'all've saved your PowerPoint slides, information technology helps to compress them into .cipher files. This is a built-in characteristic on Mac, and it'southward very useful if you want to share your PPT slide decks with others.
When you salve your file, navigate to the folder where it is contained. Right-click on the file, and you'll see a dropdown card appear with an array of options. The one you're looking for is labeled Compress, followed by the name of your file.
Click on it, and macOS volition package your PowerPoint file into a compressed .aught file. This streamlines sharing by reducing your PowerPoint file size.
4. Link to Videos in Your Presentation
Many presentations will include video files to add some diverseness to the presentation. But how you lot add them volition really affect the size of your finished PowerPoint file. Another option to compress your PowerPoint file size is to link to multimedia objects, instead of embedding them within of the file.
To begin inserting a video on your estimator into your PowerPoint file, get to the Insert tab on the ribbon and click on Video > Pic from File.
In PowerPoint, there are really ii ways to include video files in your presentation:
- Insert the video directly into the PowerPoint file itself.
- Link to the video file.
Both of these options volition place a video on the PowerPoint sheet, but in very unlike ways. Inserting the video volition include it as a part of the PowerPoint file. It'southward actually arranged within of the PowerPoint file. And so, you can ship it to anyone and the video will play.
To link to the video, browse to where the video file is stored. Click the Options button in the lower left corner and choose Link to File to insert the video inside of your PowerPoint file.
Linking to the video references the original file and just links to it. Basically, y'all're creating a reference to the video file instead of calculation it to your presentation file.
The downside to this arroyo is that if you lot link to your video and send your presentation to someone else, the video won't play correctly. PowerPoint will exist looking for the video on the local device instead of inside the PowerPoint file.
Ideally, your video is hosted somewhere online, like YouTube. And so, you neither take to embed the video in your PowerPoint file, or link to it on your computer.
five. Use the Insert Tab to Add Photos
Photos are the best way to bring your PowerPoint slides to life. But if you lot need to reduce PPT file size, sometimes they can cause you problem.
Just that doesn't mean you should exit photos out of your slide decks. You tin use a unlike technique to add them to your slides and enjoy smaller file sizes.
When you use a PPT template, yous may find that you lot can drag and drib images right onto your slides. This is the easiest - and fastest - manner to add photos to your slides. But it as well has a price in file size.
Images that you elevate and drop onto slides aren't compressed at all. For ane or ii images, this doesn't matter. Only if you lot've got a fully illustrated deck, your file size can rapidly leave of control.
To help with this, try using PowerPoint'south Insert tab to add photos.
Working on a slide, go to Insert upwardly on the ribbon. So, cull Pictures > Picture From File. Scan to a photo that you lot've saved. Click Insert to add it to your slide.
This fashion, PowerPoint compresses and reduces the size of any photos that you lot add to your slide deck.
6. Share PPT Slides in PDF Format
Allow'due south confront it. PowerPoint slides are built for sharing. That means that yous need to know how to reduce PowerPoint file size at every opportunity.
At the same fourth dimension, you lot need those who you share slides with to exist able to read and view them on whatever device. Fortunately, these two goals tin can be easily accomplished at the aforementioned fourth dimension.
By saving a PPT deck every bit a PDF file, you can encounter how to compress PowerPoint file size fast. Plus, PDF files can be read on almost any device. They as well take upward less file infinite than a .ppt or .pptx file. They brandish your slides without the format settings that PowerPoint adds.
When you click Relieve As to relieve your slide deck, cull PDF from the File Format dropdown. In moments, your slide deck volition be in a versatile, minimally-sized format that you tin share far and wide.
seven. Reduce Embedded Characters
When you retrieve about how to shrink PowerPoint file size, fonts are a large part of information technology. You lot may apply custom fonts in your piece of work, and yous need to be sure that other users tin see them. That's true even if they don't have the fonts installed on their reckoner.
Fortunately, in that location'southward an easy fix. This helps y'all reduce PPT file size fast. Working in PowerPoint, go to the PowerPoint > Preferences carte du jour on the macOS menu bar. Under Output and Sharing, click Salve.
By default, PPT embeds fonts so that they're ever visible. Just using this setting tin can make your PowerPoint files larger.
Cheque the box next to Embed Fonts in the File, and finally check Embed But the Characters Used in the Presentation.
Now, by default, when you save PPT decks with custom fonts, they won't have upwards much extra file space. This is how to reduce PowerPoint file size quickly.
viii. Use Charts and Embedded Objects equally Images
PowerPoint offers a variety of ways to pull in actress data on your spreadsheets. These can include Excel charts, graphs, and much more. But by linking data in this way, you lot may observe yourself working with very large files.
Remember, illustrations similar this brandish information. Their ability to update from the source is useful, merely it increases PowerPoint file size. Instead of adding alive-updating charts, try adding screenshots or epitome versions instead. By irresolute charts and objects to images, you lot can save file space immediately.
One time you've got the images saved, add together them to your slides with the Insert menu. This saves space over dragging and dropping.
Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)
Envato Elements has thousands of the very best PowerPoint presentation designs for yous. Information technology'due south a compelling offering. Unlock unlimited downloads with a flat-rate monthly membership.
Think that trying to reduce PowerPoint file size means cut your way? Recollect again. Cheers to versatile Envato Elements templates, you capture the best of both worlds. Reduce PPT file size while y'all build stunning stylish slides for every occasion.
Elements helps y'all reduce PPT size with fashionable PowerPoint templates featuring:
- infographics
- slideshows
- timelines
- animations
Simply drop in your content, and y'all're on the mode to the virtually impact at minimal size. Join Elements now.
5 Top Templates to Reduce PPT File Size (From Envato Elements - For 2022)
These stunning templates from Envato Elements make it easy to reduce PowerPoint file size:
one. Librario | PowerPoint Template
Never give upward on mode when you effort to reduce PPT size. Librario is a spectacular PowerPoint template for whatever projection. Inside, y'all'll detect over 150 slides in every layout imaginable. These are spread over v beautiful color themes. Main slide layouts make bulk edits simple. Plus, that helps reduce PPT file size also.
two. SENSASIONAL PPT
When you lot call up about how to reduce PowerPoint file size, consider what you're trying to do. Likely, you desire to share your slides with an audience virtually. That means giving them slide layouts they'll be thrilled with. SENSASIONAL delivers, with 30 dark and stylish slides inside. Every element is fully customizable, with drag-and-drop graphics.
3. Visualizm - Pop Fine art & Graffiti PowerPoint Template
Thanks to Elements, you can add together images and still reduce PowerPoint file size! Visualizm is a sleek, modern template to help you lot exercise exactly that. With cool, grungy vibes, it'southward easy to adapt to your side by side projection. Custom placeholders allow yous add in content with just a few clicks. There are even vector icons included for quick style changes.
4. Station PowerPoint Presentation
Station is another premium PPT template to reduce size and boost design. It'south illustrated in memorable shades of pink and purple. They're certain to grab audience attention. Each slide is completely customizable, with some featuring world maps and unique icons. A handy reference guide is included if you need help getting started.
5. Defender - PowerPoint Template
Imagine how to compress PowerPoint file size while still sharing enough of content. I way is to embrace minimalism. Trendy and modern, this design focuses on abrupt contrasts and open spaces. Defender is a prime example, featuring xxx handcrafted slides. Chief slides and image placeholders make it easy for you to build amazing slide decks.
More Peak PowerPoint Templates
At Envato Tuts+, we're passionate nearly PowerPoint templates. They help our readers save time and requite great presentations without learning how to practice everything on their ain.
We keep the all-time PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the All-time PPT.) See fifty-fifty more than of the best PowerPoint templates with these handcrafted selections:
Mutual PowerPoint Questions Answered (FAQ)
In this tutorial, you lot've learned how to reduce PowerPoint file size. This is an important skill to save disk infinite and make it easier to share with your collaborators. Reduce PowerPoint file size to be a considerate presenter and content creator.
It's okay if you still take questions subsequently you reduce PPT file size. Let's tackle five of the almost popular PowerPoint questions:
1. What Are PowerPoint Layouts?
I manner to reduce PPT file size is to re-apply similar designs with but pocket-size modifications. PowerPoint layouts give you pre-built sets of slide designs that save y'all time.
Learn how to use layouts with the help of this tutorial:
2. What Dimensions Should You Use For PowerPoint?
Dimensions describe the shape and size of your PowerPoint template. Your settings matter considering they'll assist yous comprehend the screen completely. Choosing lower dimensions tin can too help y'all reduce PPT file size.
Read our tutorial to learn more than.
3. How Practice I Work With Images in Microsoft PowerPoint
Images are ane blazon of content that can really increase your PowerPoint file size. Information technology'south important to work with them advisedly so that your PowerPoint doesn't explode in file size.
Pairing this tutorial with what yous've already learned helps you lot primary how to reduce PowerPoint file size. Yous'll see options that show you how to compress PowerPoint file size past modifying images.
four. How Should You Show Information in PowerPoint?
Never create a slide that'southward chock full of information and statistics in pure text format. Instead, lean on graphs charts to display the data in an intuitive way. PowerPoint makes this easy, and we'll bear witness you lot how.
By the way, mastering charts and graphs can also help you lot reduce PPT file size. When y'all use well-crafted visuals instead of embedding data, your file size will actually benefit. Learn how beneath:
five. Can You Export
Have you had problems reducing PPT file size to the signal yous can email it? Here's an idea: export it as a video, then upload information technology to a service like YouTube.
Learning how to reduce PowerPoint file size is sometimes a matter of working around the app. You can consign your PowerPoint presentation every bit a video, then apply an online platform to overcome large files. Learn how with this tutorial:
Acquire More than About How To Use Microsoft PowerPoint
Pro presenters know that the work of learning is never washed. They're always sharpening their skills and improving their knowledge. PowerPoint has then many features that it's impossible to know them all.
Y'all know how to reduce PowerPoint file size to accommodate more options. Keep learning by checking out our resource, How to Utilize PowerPoint (Ultimate Tutorial Guide.) Here are three top tutorials to pair with your new cognition of how to reduce PowerPoint file size:
Make Bang-up Presentations (Free PDF eBook Download)
We've got a helpful compliment to this tutorial, which will walk you through the consummate presentation process. Learn how to write your presentation, design information technology similar a pro, and prepare information technology to nowadays powerfully.
Download our new eBook: The Complete Guide to Making Groovy Presentations. It'southward available for free with a subscription to the Tuts+ Business Newsletter.
Recap and Keep Learning More than About PowerPoint
In this tutorial, I showed you some quick steps to reduce the size of your PowerPoint files. Following these simple workflows volition optimize your presentations and keep storage space to a minimum.
There's no reason to stop learning PowerPoint now. Here are tutorials to assist y'all keep growing your presentation and PowerPoint skills:
- twoscore+ Awesome PowerPoint Templates is a great resource to notice great-looking presentation templates if you want to jumpstart your presentation'southward visuals.
- Charting is a cracking way to nowadays numerical values in an piece of cake-to-empathise format. It'south simple to brand charts in PowerPoint; check out How to Make Great Charts in Microsoft PowerPoint to build those skills.
- Sven Lenaerts has a wonderful tutorial with beginner presentation design advice, inHow to Make Your PowerPoint Presentation Design Better.
How did these tricks reduce your files? Let me know in the comments, or if y'all've got whatever questions near how to reduce your PowerPoint file size, feel costless to enquire.
Editorial Note: This tutorial was originally published on May 1, 2017. Information technology's been revised to make information technology current, accurate, and up to date by our staff—with special assistance from Andrew Childress.
Source: https://business.tutsplus.com/tutorials/how-to-reduce-your-powerpoint-ppt-file-size-way-down--cms-28709
0 Response to "Powerpoint File for Do It Again"
Post a Comment